Job Vacancy KCB Tanzania, Administration officer


Administration officer

Job Summary:

To ensure availability, efficient utilization, and maintenance of all facilities as per business needs in accordance with the bank’s facilities, Stationary Store, and transport policies.

Job Details:

Key Responsibilities

  • Provide excellent customer service to internal and external customers by responding to all enquires, incident reports and requests related to the bank’s facilities for fulfilment as per SLA and policy.
  • Stores management (Maintaining store records, receiving goods, inspection of goods, Sorting, Packing, Issuing, control, and stock taking)
  • Supervise delivery of service and goods, stock replenishment/resupply such as vehicles refuelling, delivery of fuel for generators, drinking water and other goods, corrective and preventive maintenance works for equipment and premises.
  • Ensure compliance to OSHA guidelines and other regulations related to workplace hygiene and safety standards.
  • Maintain and continuously update the asset register to track warranty, asset life cycle and whole life costs.
  • Control cost associated with maintenance and repair of the bank’s facilities.
  • Ensure availability of office utilities and consumables such as electricity, water, office supplies and groceries.
  • Receive stationery orders from branches and head office department and supervise issuance, shipment, and creation of requisitions for items that are not in stock.
  • The Administration Officer will support both the Procurement and Facility Supervisors in all aspects as explained above and also he or she will be required to attend the archive related matters with specific focus on operations of the archive facility/record management.
  • The Administration officer will be responsible for managing the bank’s facilities within KCB Bank Tanzania as well as perform administrative duties as outlined in the bank’s facilities, Stationary store, and transport policies.

Daily Responsibilities

  • Looking after the Bank’s facilities such as Machineries and equipment, vehicles, furniture, and the premises as whole.
  • There is a Stationary store that requires to be well maintained and always be organised with stock cards and labels.
  • Bank as well has eighteen premises located in 18 different places across the country
  • of which requires frequent checking to ensure they are all in good condition and all
  • is working well. In accordance with the bank’s facilities management policy and
  • regulatory requirements these facilities must be kept up to standard.
  • The administrator will be responsible for monitoring and ensuring that all the Cost lines
  • such as repair and maintenance, motor vehicle running expenses, electrical and fuel
  • are directly associated with facilities management are running with budget.
  • Occupational, Safety and health standards are well observed, as well as emergence evacuation facilities at workplace are in place and functioning effectively


  • Bachelor’s degree in facilities management/property management/ Estate management/Procurement and supplies/ Materials management/ business related studies
  • Store Keeping knowledge will be a value-added advantage.
  • Work experience will be considered as an added advantage


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